Facilities and Administrative Associate
Hudson Valley Writers Center
|
Sleepy Hollow, NY
Part-time
Hybrid
$
20 - 20 per hour
The Hudson Valley Writers Center, a literary arts organization based in Sleepy Hollow, NY, seeks a Facilities and Administrative Associate to coordinate building rentals; support onsite, offsite, and virtual events; and to provide administrative support. Duties include conducting email and phone correspondence with renters and other constituents, office organization, and onsite support for a wide range of activities at the Center’s historic building alongside the Hudson River. The role also includes representing HVWC at offsite events to build HVWC’s visibility among diverse audiences and organizations in Westchester and the New York metropolitan area. Knowledge of Zoom and Audio and Video technology components is essential. The position requires moving and carrying items, and setting up and breaking down large folding tables. The ideal candidate is comfortable managing varied projects and tasks, open to learn, and has a sense of humor.10-15 hrs/week. Flexible hours include weekend and evening responsibilities. Hourly rate: $20/hrKey ResponsibilitiesRental Coordination and Facilities SupportAssist with general onsite building management: monitor and reset the building after rentals, checking mail, ordering and stocking supplies, and acting as point person for building vendors and contractorsProvide tours for prospective renters, answer questions about the space and schedule, and manage communications on third-party rental platformsSchedule and track rentals on HVWC calendarCommunicate by email and phone with prospective rentersManage rental contracts and billingProvide remote access to rentersUpdate rental information as needed, and support promotion on social media2. Event Support (requires some evenings and weekends)Assist with event setup and staffing of events at the Writers Center, including onsite A/V tech setup for hybrid and in-person events and classes, including sound system and tech rig, monitor onsite eventsCo-host and monitor Zoom classes and virtual eventsRepresent HVWC at local community events such as farmers markets (TaSH, Ossining), Back to School Bash, street fairs, and occasional poetry events and festivals3. Administrative SupportOffice organization, systems and supplies research and orderingManaging some mailings and deliveriesLocal distribution of HVWC postersHVWC is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.About the Hudson Valley Writers Center:The Hudson Valley Writers Center brings writers and readers together to celebrate the essential art of the written and spoken word. Located in Sleepy Hollow, NY, the Center fosters a vibrant and diverse literary arts community that supports and empowers writers and readers of diverse ages, talents and backgrounds at every stage of their creative development.
No phone calls please.Applications will be reviewed on a rolling basis until the position is filled.
Role requirements
Required skills
Knowledge of Zoom and Audio and Video technology components
moving and carrying items
setting up and breaking down large folding tables
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