We are seeking a personable, reliable, and proactive Gallery Assistant to join our team at a contemporary art gallery in New York City.This is an exciting opportunity for someone passionate about contemporary art, interested in the gallery business, and eager to gain hands-on experience working with artists, collectors, and visitors in the New York art scene.The ideal candidate combines excellent interpersonal skills with strong organizational abilities, a genuine interest in art, and the confidence to represent the gallery professionally. We are open to considering both emerging art professionals and more experienced candidates.Position and scheduleLocation: New York City, ChelseaStart date: January 13, 2027Working days: Wednesday to SaturdayGallery opening hours: 12 PM–6 PMTotal coverage: 24 hours per weekStaffing arrangement: One person covering the full schedule, or two people sharing the shifts (approximately 12 hours each per week).Gallery opening evenings: Attendance required from 4 PM–9 PM on scheduled opening evenings. Additional event hours will be agreed upon and compensated separately.We are looking for candidates with some flexibility to accommodate exhibition openings and special events.Key responsibilitiesGallery operations and visitor relationsOpening and closing the gallery, ensuring the space is ready for visitors.Welcoming visitors, clients, collectors, and art professionals.Introducing visitors to current exhibitions and providing basic information about the artists and artworks.Collecting and maintaining visitor contact information, including names and email addresses.Monitoring exhibition spaces and helping ensure the security and proper presentation of artworks.Maintaining the gallery's general appearance and assisting with routine upkeep.Sales and client relationsSupporting the gallery director during client visits and sales conversations.Assisting with artwork enquiries, follow-ups, and sales administration.Helping develop and maintain relationships with visitors, prospective collectors, and existing clients.Administration and communicationsHandling telephone calls and email correspondence.Assisting with document management, record-keeping, and digital and physical archiving.Supporting the preparation of gallery publications, exhibition materials, and promotional content.Assisting with artist-related administration and communications, including liaison with American-based artists.Marketing and eventsAssisting with the gallery's social media channels, particularly Instagram.Supporting the creation and publication of promotional content.Assisting with exhibition openings, receptions, and other gallery events.Welcoming guests and introducing the gallery director to visitors during opening evenings.The ideal candidateGenuine interest in contemporary art and the commercial art world.Excellent communication and interpersonal skills.Friendly, polished, and confident when interacting with visitors and collectors.Reliable, punctual, organized, and detail-oriented.Comfortable working independently and taking initiative.Good written and spoken English.Italian or Spanish language skills are strongly preferred.Previous experience in a gallery, museum, art institution, hospitality, or client-facing role is an advantage.Familiarity with Instagram and basic digital tools is desirable.A degree in Art History, Fine Arts, Art Business, or a related field is welcome but not essential.
Role requirements
Required skills
Excellent communication and interpersonal skills
Friendly, polished, and confident when interacting with visitors and collectors
Reliable, punctual, organized, and detail-oriented
Comfortable working independently and taking initiative
Good written and spoken English
Italian or Spanish language skills are strongly preferred
Previous experience in a gallery, museum, art institution, hospitality, or client-facing role is an advantage
Familiarity with Instagram and basic digital tools is desirable
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