Personal Assistant & Household Coordinator

Private Household - Confidential | New York, NY Full-time Hybrid $ 110,000 - 130,000 per year
Description
PERSONAL ASSISTANT & HOUSEHOLD COORDINATORFull-Time • New York City• $110,000–$130,000 annually, plus benefits and bonusPosition OverviewSeeking an experienced, highly organized, resourceful, and intellectually curious professional to help coordinate household operations, personal scheduling, cultural activities, occasional entertaining, and care for one dog. This is a hands-on role for someone equally comfortable solving practical problems and researching stimulating cultural opportunities.The defining qualification is initiative combined with sound judgment. The assistant should anticipate needs, make considered recommendations for approval, and then execute agreed plans independently and reliably.Primary ResponsibilitiesHousehold Coordination and MaintenanceAnticipate routine maintenance needs and keep track of recurring tasks.Identify suitable contractors and service providers; obtain estimates and recommend options.Schedule and meet vendors, coordinate repairs, and follow through to satisfactory completion.Handle minor practical tasks personally when appropriate, such as changing freezer filters.Cultural Activities and Personal SchedulingResearch and proactively recommend exhibitions, theater, concerts, lectures, and other cultural events suited to the employer’s interests.Once approved, organize tickets, reservations, calendar entries, and relevant logistics.Help maintain a varied, interesting calendar rather than waiting for specific instructions.Entertaining and Intellectual GatheringsPropose and help organize occasional dinners and small salon-style gatherings.Research possible speakers, writers, artists, or academics and help coordinate invitations, catering, and event logistics.Dog CareWalk and assist with the care of one dog as needed.Help coordinate veterinary, grooming, and other pet-related appointments.TRAVEL and Seasonal Household CoordinationResearch summer travel, accommodations, prepare itineraryQualifications and ExperienceAt least eight years of relevant professional experience with a record of responsibility, initiative, and follow-through.Experience may come from personal or executive assistance, household or property coordination, operations, cultural administration, or event management; private-household experience is welcome but not essential.Demonstrated practical competence, vendor coordination, organizational skills, and independent problem-solving.Genuine interest in art, literature, theater, music, lectures, and intellectual life.Experience with dogs and willingness to provide occasional hands-on care.Willingness to travel to CT once or twice a week during spring and summer monthsExcellent communication, discretion, reliability, and interpersonal judgment.STRONG FAMILIARITY WITH APPLE ECOSYSTEM, GMAIL, GOOGLE CALENDAR, DOCS, SHEETSAN INTEREST IN EXPLORING AND UTILIZING EVOLVING TECHNOLOGYAdditional Preferred Qualifications ● Bachelor's degree preferred. ● Valid driver's license preferred. ● Preference for candidates based within reasonable commuting distance to the Upper East Side in Manhattan. Personal QualitiesThe strongest candidate will be proactive, grounded and intellectually curious; warm and discreet; and willing to handle both small everyday tasks and more complex arrangements. The individual should feel comfortable suggesting ideas while respecting the employer’s preferences and decision-making authority.An appreciation for architecture, interiors, and design and a good eye for aesthetic choices would be a welcome plus, not a job requirement. The employer is a published writer with a background in architecture. No design work or formal design training is expected.Schedule and Working ArrangementFull-time role, primarily during regular weekday hours.In-person availability for household tasks, vendor appointments, dog care, and events.Research, scheduling, and administrative tasks may be performed remotely when appropriate.Occasional evening or weekend availability, generally with advance notice.Compensation$110,000–$130,000 annual base salary, depending on experience and qualifications, plus benefits and bonus. Paid time off, holidays, and health insurance assistance to be discussed.What Success Looks LikeThe assistant does not simply wait for instructions. They recognize what deserves attention, discover worthwhile opportunities, evaluate alternatives, and present clear recommendations. Once approved, they take ownership of the details and see the work through.Guiding principle: Anticipate • Research • Recommend • Obtain approval • Execute.

Role requirements

Minimum relevant experience: 8 years

Required skills

household operations personal scheduling cultural activities event management vendor coordination organizational skills independent problem-solving communication discretion reliability interpersonal judgment Apple ecosystem Gmail Google Calendar Docs
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